The Membership & Programs Director reports directly to the Executive Director and will lead the day-to-day and long term membership, development, and event activities needed to secure financial stability for the Foundation. The Membership & Programs Director duties include:
• Evaluate, grow and manage the membership program through a variety of strategies.
• Develop individual, corporate and institutional member opportunities and benefits.
• Oversee fulfillment of member benefits.
• Develop and maintain a membership database.
• Work with the Executive Director and volunteer leadership to prepare and implement a strategic annual development plan.
• Recruit and provide staff support for a Membership & Development Committee of the Board that focuses on: growing the membership, annual appeal, corporate sponsorships, grant and planned giving programs; establishing fundraising strategies and policies; and overseeing the annual board gift.
• Evaluate, grow and manage the Annual Appeal through a variety of strategies.
• Assist with identifying potential grant opportunities; preparing grant applications and administering grants that are received.
• Work with the Executive Director, Board of Directors and the Membership & Development Committee of the Board of Directors to identify and cultivate potential major donors and coordinate requests.
• Assist with capital or special purpose campaigns as identified by the Executive Director and Board of Directors.
• Work with the Executive Director and the Marketing Committee of the Board to create messages and materials to promote the membership, annual appeal, grants, and planned giving programs.
• Responsible for updating the website regularly to provide current information about the organization and events.
• Assist with producing the newsletter “The Spirit of Preservation” published three times a year.
• Evaluate progress toward goals and produce accurate and timely reports on fundraising progress for the Executive Director, Board and membership.
• Develop and maintain a Donor database.
• Coordinate related activities of the organization’s two major fundraising events, the Annual Candlelight House Tour and the Annual Spirit of Preservation Celebration. Additional events include: the annual meeting, walking tours, volunteer recognition reception, Preservation Recognition Awards, educational programming, and any new events developed. This includes managing all related correspondence related to fundraisers and coordinating arrangements at event locations including facility and catering contracts.
• Execute annual events so that they advance the Foundation’s mission and revenue goals, and build long term loyalty and support. Increase event revenues through corporate and institutional sponsorships.
• Recruit and provide staff support for the Programs, Candlelight House Tour, and Spirit of Preservation Celebration committees and any additional special event planning subcommittees.
• Maintain current and accurate event information and related records.
• Responsible for public relation activities including: writing and distributing press releases; maintaining media contact list; organizing press conferences; and coordinate design and publication of promotional materials.
• Responsible for recruiting and training volunteers.
• Oversee the House History Plaque Program.
This is a full-time position requiring 40 hours/week with benefits. Availability for meetings and events in the evening and weekends is necessary.
Applicants must be creative, energetic, self-motivated, comfortable with a small office, and a hands-on work environment. Qualifications include:
• BA/BS degree.
• Experience in not-for-profit membership programs, development, events, marketing and communications.
• A proven track record of fundraising success and goal achievement.
• Experience working with a variety of funding partners including individual donors, foundations, corporations and government agencies.
• Proficiency in MS Office, including Access databases, as well as other donor database applications.
• Strong oral and written communications skills.
• Ability to build rapport with donors, volunteers, and the public with diplomacy, discretion, and a customer service orientation.
• Demonstrated ability to work as a team with other staff, Board members, and volunteers to achieve outstanding results.
• Exceptional administrative, organizational and prioritization skills.
• Dedication to the Foundation’s mission and appreciation of Saratoga Spring’s special historic legacy.