The New York Preservation Archive Project (http://www.nypap.org) seeks a highly motivated individual interested in helping to manage and build a non-profit dedicated to preserving, documenting, and celebrating the history of historic preservation in New York City. The Administrator reports to the Board of Directors and is responsible for organizing and ensuring proper coordination of all administrative affairs and program initiatives.

This is an excellent position for a recent graduate of a historic preservation, library science, oral history, or archival program looking to gain solid experience in non-profit administration.

Please note that this is a part-time position with flexible hours (~ 20 hours per week). There is a possibility that the position may become full-time in the future.

Primary Responsibilities:

• Oversees daily functioning of the office

• Oversees and coordinates interns, volunteers, and project consultants

• Writes grant applications and reports in consultation with the Board of Directors

• Produces public programs, publications, and other educational outreach activities

• Directs fundraising and publicity campaigns

• Produces appeal letters, regular email newsletters, mailings for special events, and general organizational announcements

• Processes donations and writes thank you letters to supporters

• Maintains all financial records and Microsoft Access database of contributors

• Provides monthly financial reports to the Treasurer

• Maintains and updates website in consultation with web developer and volunteers

• Builds and maintains relationships with NYC's preservation community

Necessary Skills & Experience

• Knowledge of and interest in New York City history and historic preservation

• Strong organizational skills and ability to manage time efficiently

• Excellent oral and written communication skills

• Proficiency in Microsoft Office Suite: Access, Excel, PowerPoint, Word

• Proficiency in Adobe Photoshop, inDesign

• Strong research skills and solid knowledge of academic standards

• Experience creating and maintaining online content using a CMS (ie, Drupal, Wordpress) is strongly preferred

Recommended Skills & Experience

• Familiarity with QuickBooks, Quark Xpress, Adobe Creative Suite, basic HTML and Constant Contact

• Experience with archival collections and/or knowledge of archival standards and practices

• Experience coordinating or performing oral history interviews

• Experience supervising interns or volunteers

• Experience creating organizational budgets