PURPOSE OF POSITION: The Development Officer advances the mission of Tudor Place by planning, developing, coordinating, directing and managing Annual Giving including the following components: membership and major donor acquisitions, renewals, reactivation, and upgrades; research; planned giving; and, the member/donor events including the Spring Garden Party and Holiday Party. Working with the Museum Director, he/she collaborates with the Director of Communications regarding foundation and corporate funding and the Annual Report. The Officer is responsible for raising a minimum of $500,000 a year in annual gifts from private and public sources.
1. Conceive and write annual fund letters and materials as well as acknowledgement letters.
2. Manage donor contacts for board members and Executive Director.
3. Initiate mail and telephone campaigns for gift renewals.
4. Promote and track matching gift opportunities.
5. Ensure timely acknowledgments and progress reports.
6. Manage development events such as Spring Garden Party, Holiday Party, exhibition previews, acquisition, reactivation and upgrading events.
1. Develop and implement a long-range strategy and goals to grow the membership program in terms of total number of members and net revenue.
2. Manage memberships of $250 and below:
a. Coordinate member communications, including acknowledgement letters, notifications, and renewal notices.
b. Maintain accurate and detailed records on membership, including retention rates and new member acquisition data.
c. Utilize captured data to continually improve the membership program.
3. Increase gross revenue from membership by 25%.
4. Identify members who have potential for major gifts.
5. Coordinate with the Director of Communications to promote membership to new audiences.
6. Develop and manage member cultivation events, including Tudor Nights.
7. Research membership trends and strategies to improve retention and acquisition rates.
8. Prepare periodic membership reports for the Board of Trustees, Development Committee, and Executive Director.
1. Manage donor communication/correspondence.
2. Structure and support solicitation, cultivation and procedures to increase number of donors, improve donor services, and encourage donor satisfaction and loyalty. Includes organizing tasks for Development Committee and Board.
3. Conduct prospect research.
4. Generate reports from PastPerfect, and Excel spreadsheets for various analytical purposes, such as monthly/yearly comparative reports.
5. Research donor and prospective donors using web-based databases or wealth screening services. Prepare written donor profiles for use by Development Committee and Museum Director.
6. Draft and personalize acknowledgement letters to major donors for Executive Director’s signature.
1. Promote planned giving opportunities through events and mailings.
2. Stay abreast of current trends in estate planning.
3. Maintain donor files on deferred gifts and bequests
4. Conceive and manage cultivation programs
Gifts in Kind
1. Identify institutional needs that might be met through in kind/non cash support.
2. Solicit gifts as appropriate.
Foundation and Corporate Solicitation
1. Assists in the preparation of proposals and reports
2. Logs progress data, correspondence and acknowledgements
3. Prepares quarterly reports tracking progress of proposals for both public and private sources
1. Coordinate preparation of grants and reports.
2. Monitor budgets with project directors and finance office, submit financial reports for payment.
1. With the Museum Director, coordinate meetings and activities of the Development Committee.
2. Work with the Museum Director and other advancement staff on capital campaigns as they arise.
3. Perform other duties as assigned.
EXPERIENCE AND EDUCATIONAL REQUIREMENTS:
1. B.A./B.S. degree
2. Three or more years experience in fundraising department of a non-profit organization, preferably a museum.
3. Direct solicitation experience.
4. Experience in supervising and working collaboratively with staff on strategy development and implementation.
5. Experience with research on individuals, private foundations, government funding, etc.
6. Grant writing and public presentation experience.
KNOWLEDGE, SKILLS, AND ABILITIES:
1. Excellent written and verbal skills.
2. Excellent interpersonal skills.
3. Excellent organizational and planning skills.
4. Strong computer skills with knowledge of Past Perfect database preferred.
5. Detail oriented, excellent proofreading and accuracy in all records, correspondence, etc.
6. Energetic and responsible individual who is proactive, team player, and able to manage multiple tasks in a timely manner.
7. Ability to motivate others.