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Proposal and Office Coordinator

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Posted: 04/29/2011

conservation solutions, inc.

Proposal and Office Coordinator
Professional Opportunity
District Heights, MD
$38-43K based on experience

Proposal and Office Coordinator

Arts and architectural conservation firm located in the DC Metro Area is looking for a dedicated, capable, career-oriented candidate with a positive attitude and willingness to work hard. This is a mid-level administrative position with some marketing and project administration duties. The ideal candidate will be a self-starter with ability to work independently in a small office environment. Only candidates with the required education and experience will be considered.

Experience Requirements:

Bachelor’s degree required. Minimum five years of office experience in an operations capacity. Accounting experience is a plus. Some experience with government requests for proposals and quotations (RFP’s and RFQ’s), solicitations, and contracts is desired.

Examples of Key Duties (Duties are illustrative and not all inclusive):

• Coordinate the successful production of proposals in response to government and private client requests for proposals, frequently under tight deadlines.

• Coordinate all other marketing efforts, including regular updates to the company’s website, newsletter submissions, and daily updates to the company job and proposal database.

• Performing clerical functions required by daily operations, such as preparing correspondence, receiving visitors, ordering office supplies, filing, faxing, arranging conference calls, scheduling meetings and maintaining the overall company schedule.

• Receive and screen communications to the Corporate Office including telephone calls, faxes, and e-mail messages, and provide assistance using independent judgment to determine those requiring priority attention; prioritize, channel, and facilitate communication.

• Make travel arrangements for the company; maintain appointment schedules and calendars for the company; arrange meetings and conferences.

• Review and summarize miscellaneous reports and documents; prepare background documents as necessary.

• Research rental and materials costs for project managers.

• Assist the president of the company with various projects.?

• Jump in at any given time to help out.

Required Skills:

• Exceptional computer skills (see section below for more information)

• A detail-oriented approach to office and project administration.

• Exceptional ability to multi-task and set priorities.

• Excellent problem solving skills.

• Strong organizational and communication skills.

• Superior ability to interpret and edit written documents, contracts, RFP’s

• Excellent spelling, grammar and proof-reading skills required.

• Ability to meet multiple, short deadlines, simultaneously.

• Ability to work under pressure.

• Project administration skills

Required Computer Skills:

This position requires in-depth experience and functional knowledge of a variety of software including:

• Microsoft Office 2007, including Outlook, Word, Excel, and Publisher

• MS Access, with ability to customize and direct development of our company client database.

• Familiarity with a Windows networking environment

• Adobe Acrobat/PDF converting software

• Basic photo-editing skills (Adobe Photoshop of other)

• Internet search and related technology skills (ftp, downloading, etc.)

• Accounting software (Quickbooks) is a plus.

• Basic familiarity with web-based website or blogging software such as Wordpress (the right candidate can be trained for this function).

• MS Project and MS PowerPoint are “pluses”.


Depending on the candidate’s experience and skills, the salary ranges from $38,000-$43,000. We offer 100% employer-paid individual health benefits, a matching retirement plan, and additional training when necessary. Our team consists of smart, funny, dedicated, talented, and focused individuals.

OPen until
Until Filled

How to apply
Please submit resume and letter of interest including salary requirement to info@conservationsolution.com

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