FOR A COMPLETE COPY OF THE RFP, PLEASE EMAIL rutgerpark@gmail.com

The Landmarks Society of Greater Utica (“Landmarks”) is seeking qualifications and proposals for professional services to prepare TWO (2) historic structure reports (HSR Parts 1 and 2) and TWO (2) cultural landscape reports (CLR Parts 1 and 2) for the nationally significant mansions at Numbers 1 and 3 Rutger Park, to include the now vacant lot where 2 Rutger Park once stood and the associated common estate grounds. In addition, the successful candidate might be engaged to provide design and construction documents for as many as three priority projects.

Because research regarding contextual and property-specific history is required for all four documents, proposals providing coordinated services for both the HSRs and CLRs are preferred. However, separate HSR and CLR proposals also are welcome. ALL work product produced through this RFQ/ RFP, including copyrights, will become the property of The Landmarks Society of Greater Utica.

This project, and subsequent physical work at Rutger Park, will be reviewed by the New York State Historic Preservation Office regularly to ensure conformance with the US Department of the Interior, Secretary of the Interior’s Standards for the Treatment of Historic Properties and various companion Guidelines documents.

Landmarks currently has 2008 Environmental Protection Fund (EPF) grant funds under administration for the services requested here from the New York State Office of Parks, Recreation and Historic Preservation under the 1993 NYS Environmental Protection Act. Additional funds are being/ will be sought to complete subsequent phases of the project.

Respondents are strongly encouraged, but not required, to visit 1 and 3 Rutger Park in Utica, NY before submitting a response. A formal walk-through of the property will be held on Tuesday August 23, 2011 at 10:00 a.m. Please register in advance by calling (315) 520-9851 anytime before August 23. All questions should be submitted in written form via email to <rutgerpark@gmail.com> and answers will be distributed, in writing, to all interested parties.

Responses to this Request for Qualifications and Proposal must be received no later than 5:00 pm August 29, 2011. Responses should be sent to:

Rutger Park c/o Bonacci Architects :: 6320 Fly Road :: East Syracuse, NY 13057

(315) 437-2636 (For delivery purposes only. No phone calls, please.)

PROJECT SCHEDULE:

RFQ/ RFP Issued -- August 8, 2011

Property Walk Through -- August 23, 2011

Receipt of RFP/ RFQ Responses -- August 29, 2011 by 5 p.m.

Candidates Selected for Interview -- September 2, 2011

Interviews Completed -- September 16, 2011

Consultant Selected -- September 19, 2011

Consultant Engagement -- September 23, 2011

Draft Documents -- HSRs, June 2012; CLRs, September 2012

Final Documents -- HSR, July 2012; CLRs, October 2012

Presentation of Documents -- November 2012

Possible Limited Construction -- Spring/Summer 2012

ALL work product produced through this RFQ/ RFP, including copyrights, will become the property of The Landmarks Society of Greater Utica.

Responses Must Include:

1. A brief description of individual and/or firm history, areas of expertise, and staffing. Provide a list and description of recent relevant projects, prioritizing those involving:

• mid-19th Century residential buildings and landscapes

• properties in Central New York State

• preservation grant programs

• approval by the NY State Historic Preservation Office [SHPO], other State SHPOs and/or the National Park Service

• properties listed on the National and/or a State Register of Historic Places

2. Three (3) project references, including summary of scope and budget. Provide name, address, email and phone number of client representative. Copies of, or links to, completed work product for these projects is also appreciated.

3. Proposed project team, including Project Manager, and resume of each participant. Identify each individual’s responsibilities in past projects with firm or under separate employment specifically related to components of this project. In addition, the person with primary work responsibility must meet minimum professional qualifications [see Attachment C].

4. Identify proposed sub-consultants, if any. Provide resumes, references and relevant project lists for each.

5. Outline project schedule, with phases noted below. Provide potential schedule for design/construction projects likely to run concurrently with or immediately following later stages of principal services.

6. Typical fee structure to be used as a basis for further negotiation. Do not submit a fee proposal at this time. Compensation will be discussed at the interviews after respondents are more familiar with the particulars of the project program.

Landmarks will announce the selected consultant on September 19, 2011, with professional engagement beginning approximately September 23, 2011.

The Landmarks Society of Greater Utica is an equal opportunity employer and will follow State mandated minority- and women-owned business enterprises and affirmative action requirements.

For more information about the Landmarks Society, please visit:

http://www.uticalandmarks.org/

http://rutgerpark.blogspot.com/

or on facebook @ The Landmarks Society of Greater Utica

FOR A COMPLETE COPY OF THE RFP, PLEASE EMAIL rutgerpark@gmail.com