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Program Coordinator 4 / Records Check Coordinator

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Posted: 08/16/2011

Division of Historic Preservation and Archaeology
Indiana Department of Natural Resources

Program Coordinator 4 / Records Check Coordinator
Professional Opportunity
Indianapolis, IN

Job Description: The candidate selected will serve as an Assistant Archaeologist in the Division of Historic Preservation and Archaeology with the primary function of coordinating records checks. Records checks include working with external customers by scheduling research appointments, retrieving requested and relevant archaeological and structural information, and providing consultation regarding the file documentation and coordinating consultation with staff Archeologists if needed. The incumbent is also responsible for maintaining and issuing state archaeological site numbers and providing technical support to qualified professionals. Lastly, the incumbent will enter and scan data into the computerized State Historic Architectural and Archaeological Resource Database (SHAARD) and manage the archaeological records organization and maintenance (including recording of archaeological sites on USGS topographic maps using ArcGIS software).

Minimum Qualifications:

• Bachelor’s degree in anthropology or archaeology required, and graduate work preferred. Three to five years of records management work experience or other related work experience is desirable.

• Experience managing and interpreting archaeological records is preferred. Knowledge and experience in Midwestern and Indiana archaeology a plus.

• Demonstrate knowledge of administrative practices required to coordinate a complex records system.

• Demonstrated proficiency using advanced office software applications and electronic imaging technology, image and document formats, and image enabled databases.

• Demonstrate some knowledge of historic preservation and archeology regulations and division procedures.

• Ability to establish and maintain complex clerical records, both paper and electronic

• Ability to establish and maintain effective working relationships with other employees and with the public.

• Ability to recognize and maintain the confidentiality of records.

• Effectively use organizational and planning skills with attention to detail and follow through.

OPen until
none given

How to apply
Access the State of Indiana Job Bank at www.in.gov/jobs On the left side of the web page, select Employment Opportunities and then select Apply Now (middle/center of the webpage). A new web browser will open in which the applicants can search for jobs using a variety of search criteria. To search for the Records Check Coordinator position, click Advanced Search next to the yellow “Search” button. Type 575195 Job Opening ID text box and click search. Select the title of the position (underlined) to view the entire job position. After accessing the job posting, applicants will click “Apply Now”. If the applicant is a first time user, he/she will click “Register Now” to create an online profile and apply for the position.
Amanda Ricketts
Phone: (317) 233-8941

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