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Posted: 11/17/2011

Employer
Tudor Place Historic House and Garden
Administration

Tudor Place Foundation operates a historic property located in the heart of Washington’s Georgetown area. Firmly rooted in the community, Tudor Place Foundation’s mission is to educate the public about American history and culture. Its focus is on the historical development of the Federal City and the Nation’s Capitol Region from the 18th century as seen through the lens of Tudor Place, home of Martha Washington’s granddaughter and six generations of her descendants, the Custis-Peter family. The Foundation is committed to protecting, preserving, maintaining, and interpreting the historic property and the collections, while instilling the value of the past in the public perception.


Position
Museum Administrator
Type
Professional Opportunity
Location
Washington, DC
Details
 

 

PURPOSE OF POSITION:     Advance the mission of Tudor Place by providing accurate and responsible oversight and management of all administrative functions including financial, human resources, office systems, electronic systems and databases. Supports the  Board of Trustees and Committees of the Board. Maintains all official records of the Foundation and supports the Executive Director in all museum initiatives.

RESPONSIBILITIES:

Executive Director Support
Provide support to the Executive Director on initiatives of the museum.

Office Management
    Manage office equipment including server and phone system, providing technological support for individual users.
    Maintain corporate, communication, and financial files and institutional archives.
    Manage all office systems to ensure efficient work environment, including monitoring and ordering office supplies.
    Answer central telephone when Visitor Center Supervisor is not present.
    Distribute mail to staff.
    Monitor, order, and organize office supplies and equipment.
    Schedule and plan staff meetings.

Financial Management
    Manage all aspects of budget preparation.
    Process all payables and receivables and perform basic accounting functions.
    Coordinate services of independent accountant.
    Support the audit process.

Board of Trustees
    Manage logistical arrangements for all Board and Committee meetings. 
    Draft minutes of all Board and Committee meetings.
    Manage all communications with Board of Trustees and Committees.
    Maintain manuals on Board policy, minutes, actions, and orientation.

Human Resources
    Manage human resources administration including maintenance of records and facilitation of recruitment, orientation, and evaluation activities.
    Provide coordination of pension and health care plans.
    Process payroll.
    Calculate leave time.
    Run background checks (submit online and distribute as required.)
    Manage annual Staff Retreat in January.


Community Relations
    Manage all neighbor relations including planning of semi-annual meeting of Neighborhood Liaison Committee and special projects.
    Monitor and keep records of institutional adherence to the Board of Zoning Adjustment conditions.

General
Perform other duties including, but not limited to, work on projects and special events.

EXPERIENCE AND EDUCATIONAL REQUIREMENTS:

1.    Bachelors degree.
2.    Three years experience in administration or related experience.
3.    Experience in museums or nonprofit organizations.

KNOWLEDGE, SKILLS, AND ABILITIES:

1.    Excellent computer skills, including knowledge of Quick Books.
2.    Excellent interpersonal and written and verbal communication skills.
3.    Detail oriented, self-starter with follow-through, initiative, and ability to set
priorities and handle multiple tasks.
4.    Excellent discretion and judgment with ability to maintain
confidentiality of privileged information.
5.    Ability to work collaboratively with staff and vendors.
6.    Ability to work within tight deadliness with attention to detail and accuracy.
7.    Knowledge of computer systems and familiarity with office equipment a plus.




 

OPen until
Until Filled

How to apply
Please send resume, cover letter and salary requirements to info@tudorplace.org.
Leslie Buhler
Phone: 202-965-0400
ADDRESS
1644 31st Street, NW
Washington, DC 20007

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