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Administrative Assistant/Events Manager

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Posted: 03/04/2013

Preservation Durham

Preservation Durham’s mission is to protect Durham’s historic assets through Action, Advocacy and Education. It was established in 1974. There are two staff members and an active Board of Directors. Its annual budget is approximately $175,000. Membership is approximately 600.

Administrative Assistant/Events Manager
Professional Opportunity
Durham, NC



The Administrative Assistant/Events Manager shall report to and take direction from the Executive Director.  This is a desk job (approximately 80% of time will be in the office) that requires excellent customer service and writing skills.  Graphics abilities are a plus.  The selected candidate will need to coordinate with and direct interns in the completion of some of the events-related duties.


Specific responsibilities include (but are not limited to):


Administrative Tasks:

  • Answer phone and monitor emails
  • Procure office supplies
  • Run errands (bank, post office)
  • Maintain and update membership database
  • Serve as office liaison to IT consultants
  • Pay bills, make bank deposits, send invoices
  • Update monthly calendar
  • Update and maintain wordpress website
  • Generate content for and produce weekly emails to membership (using constant contact) and monthly digital newsletter
  • Coordinate with maintenance personnel for upkeep of Preservation Durham owned properties
  • Aid in production of Annual Report


Events Management Tasks:

  • Annual events include:  Tax Credit Workshops (3),  Lunch and Learn Events (5),  Historic Happy Hours (5),  Spring Fling, Hidden Durham Tours (4),  Home Tours (2),  Fall Fundraiser, Trivia Nights(2)
  • Event set up/break down
  • Procure event locations
  • Coordinate production of graphic collateral:  awards certificates, home tour brochures, posters, fliers, mailings
  • Coordinate email and Facebook advertising of events
  • Oversee billing and pick up of items purchased at annual silent auction (November)
  • Event RSVPs


The anticipated salary is $28,500 and will include two weeks of paid vacation and a $200 allowance towards health insurance.  The job is full-time (40 hours per week) with regular working hours 9am-5pm. Some weekend and evening hours will be expected, for which comp time will be offered instead of overtime. 


OPen until

How to apply
Cover letters and resumes should be sent to Preservation Durham’s Executive Director, Wendy Hillis, at wendy@preservationdurham.org. The submittal deadline is March 15, 2013.
Wendy Hillis
Phone: 919-682-3036
3001 Academy Road, Suite 130
Durham, NC 27702

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