The Administrative Assistant/Events Manager shall report to and take direction from the Executive Director.  This is a desk job (approximately 80% of time will be in the office) that requires excellent customer service and writing skills.  Graphics abilities are a plus.  The selected candidate will need to coordinate with and direct interns in the completion of some of the events-related duties.

Specific responsibilities include (but are not limited to):

Administrative Tasks:

• Answer phone and monitor emails
• Procure office supplies
• Run errands (bank, post office)
• Maintain and update membership database
• Serve as office liaison to IT consultants
• Pay bills, make bank deposits, send invoices
• Update monthly calendar
• Update and maintain wordpress website
• Generate content for and produce weekly emails to membership (using constant contact) and monthly digital newsletter
• Coordinate with maintenance personnel for upkeep of Preservation Durham owned properties
• Aid in production of Annual Report

Events Management Tasks:

• Annual events include:  Tax Credit Workshops (3),  Lunch and Learn Events (5),  Historic Happy Hours (5),  Spring Fling, Hidden Durham Tours (4),  Home Tours (2),  Fall Fundraiser, Trivia Nights(2)
• Event set up/break down
• Procure event locations
• Coordinate production of graphic collateral:  awards certificates, home tour brochures, posters, fliers, mailings
• Coordinate email and Facebook advertising of events
• Oversee billing and pick up of items purchased at annual silent auction (November)
• Event RSVPs

The anticipated salary is $28,500 and will include two weeks of paid vacation and a $200 allowance towards health insurance.  The job is full-time (40 hours per week) with regular working hours 9am-5pm. Some weekend and evening hours will be expected, for which comp time will be offered instead of overtime.