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Executive Assistant

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Posted: 04/29/2013

Civil War Trust

Executive Assistant
Professional Opportunity
Washington, DC

The executive assistant has a primary responsibility of supporting the office of the Civil War Trust (CWT) President. This position also assists other Trust departments as needs and time dictate.

Office of the Trust President:

†††††††† General Administrative Support:organize and update the Presidents calendar; make arrangements and detailed itineraries for all of the Presidents official travel; receive phone calls/mail/email and respond as knowledge permits; draft, proofread and finalize correspondence for the Presidents signature; record all meetings, phone calls, and other correspondences in our fundraising database, The Raisers Edge.

†††††††† Other:coordinate/draft/transcribe the Presidents correspondence to Trust Board members, government officials, major donors, and others; maintain contact with Board members and major donors; record and maintain official Board meeting and conference call minutes; assemble all materials for Board Meetings.

Other Administrative Duties:

†††††††† Provide general support for the DC Department Heads and staff as requested, including coordination of internal meetings and conference calls; general administrative support; research and follow-up on various matters; responses to employment inquiries; assistance with Development Department mailings to key members; help with other Trust communications, including the Trusts quarterly magazine, Hallowed Ground; and arrangement from time to time of travel for other staff members.

  • Support DC office administration as required.

†††††††† Organize and maintain official Trust and Presidents office documents.

†††††††† Retain and update organizational Bylaws and the Trust Personnel Manual.

†††††††† Provide new DC office staff with orientation materials and payroll forms.

  • Complete and submit to the COO/CFO purchase orders, Presidents expense reimbursement requests, and credit card forms.

†††††††† Maintain and account for the Trusts Petty Cash in the DC office.

†††††††† Other duties as assigned by the Trusts President as workloads require.



†††††††† A bachelor's degree or equivalent business experience required.

†††††††† Minimum of two years of relevant work experience as a top-level administrative assistant is required.

†††††††† Experience using contemporary office software including Outlook, Word, PowerPoint, and Excel, and ability to manipulate multi-constituent databases.

†††††††† Knowledge of The Raisers Edge is highly preferred.

†††††††† Knowledge of and passion for the Civil War/American histor

OPen until
Until Filled

How to apply
To apply, please include a cover letter in the body of a message and email your resume as a Word, PDF or Text document to alacroix@civilwar.org. Before applying, please spend considerable time on our world-class website, www.civilwar.org, to learn about the Trustís mission. Due to the high volume of applications, we apologize, but we are generally unable to reply individually to each inquiry, or to respond to phone calls. Thank you.
Allison LaCroix

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