POSITION RESPONSIBILITIES: Primary responsibilities include planning, organizing, and executing the annual Saving Places Preservation Conference (3-day conference; approx. 800 attendees); other duties include coordinating Colorado Preservation, Inc.s membership and donor program, and contributing as necessary to the programs and overall mission of the organization. Specific tasks include:

SPECIFIC RESPONSIBILITIES:

Coordinate the development and execution of the Saving Places Conference theme and program content for all educational sessions, workshops, tours, and forums; plan and organize General Sessions (breakfasts and luncheons), and networking and tradeshow reception

Responsible for facility use coordination, AV, catering, event transportation, speaker travel and lodging, online and on-site registration

Manage all stages of production and execution of Conference brochures, brand identity, advertising, direct mail, press releases, support materials, event programs, invitations, signage, bags, etc.

Select, negotiate contracts with, and manage outside vendors

Coordinate, recruit, and direct staff and volunteers for the Conference 

Research, solicit, and manage event sponsors / stakeholders that includes developing sponsorship applications and materials, event sponsor fulfillment and stewardship, and maintaining revenue summaries and reports throughout the course of the Conference

Responsible for all aspects of securing and managing Conference funding including researching and writing grant proposals, managing event budgets and scopes of work, producing financial reports, and completing all submittals and deliverables 

Work with Executive Director, program staff, and Board to implement a comprehensive, strategic, goal-based fundraising plan that incorporates soliciting grants, identifying new donor prospects, researching and cultivating new sources of funding from private donors, planned giving prospects, family foundations, etc.; oversee the preparation of grant proposals and reports to funders, major gift solicitations, and fundraising events

Oversee maintenance of established donor/membership database and solicitation/renewal process; ensure accuracy and integrity of database information

Oversee the production of the Annual Report and direct-mail solicitation materials; develop messages and marketing strategies to advance CPIs development programs; work with designers and printers to create print communications; prepare mass mailings as necessary

Maintain working familiarity with CPIs programs and positions; represent CPI in public gatherings as needed, contribute leadership and promote teamwork within the office

ESSENTIAL SKILLS AND EDUCATION/EXPERIENCE:

Bachelors degree required; MA in Historic Preservation, Architectural History, American Studies, Geography, Business or related field (preferred)

Minimum three years work-related experience in event-planning or fundraising; sales or marketing experience may be substituted and is also preferred

Proven experience organizing a large event or working with a development team of board members and volunteers to solicit donors, track prospects, and send out solicitation materials

Demonstrated attention to detail and project management skills

Excellent problem solving skills, and ability to multitask and handle shifting priorities under time and financial pressures

Superb written and verbal communications skills; good with people

Ability to work as a team member in a highly motivated, fun, and collaborative office atmosphere

Organizational and time management skills to handle on-going, revolving deadlines

Self-directed, results-driven personality 

A passion for or background in Colorado history or historic preservation a plus

Advanced computer skills including Adobe Creative Suite, Excel, MS Office, Outlook, and PowerPoint, and Little Green Light (or similar) donor management software

Willingness to travel (often times overnight) throughout Colorado in order to advance the mission of Colorado Preservation, Inc. and serve as a leader in historic preservation across the state

** Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base.  Please rest assure that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.