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Membership & Program Coordinator

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Posted: 10/18/2013

Historic Albany Foundation

Historic Albany Foundation is a private, not-for-profit membership organization established in 1974. HAF has fulfilled its mandate through public education, promotion and membership, provision of design and technical assistance, community projects, advocacy for endangered buildings, publications, tours, lectures and operation of an architectural parts warehouse. Mission: Historic Albany Foundation preserves and protects buildings that have architectural, historic or civic value, by providing technical assistance, education, and advocacy.

Membership & Program Coordinator
Professional Opportunity
Albany, NY


The Membership & Program Coordinator oversees all aspects of the HAFs membership as well as creates and schedules programs for HAF members and prospective members.  This position reports to the Executive Director and works closely with HAF staff, Board members and numerous committee members.

Candidate must have an understanding of historic preservation, history or urban planning.  The Membership & Program Coordinator is often the first and most direct link to HAFs members, donors, the general public and the media; therefore making a positive and lasting impression of our organization.

RESPONSIBILITIES will include, but not limited to:


  • Maintain Membership & Donor database; send monthly membership renewal letters and weekly thank you letters.
  • Develop and produce emails for HAF's email listserv weekly.
  • Maintain HAFs email listserv
  • Staffs the Board of Directors Membership Committee


  • Coordinate and schedule tours and lectures for HAFs series such as Walkabout Wednesdays, Pub Lectures (with Director of Preservation Services), and Members-Only series.
  • Coordinate, manage and plan all special events with the Board of Directors Development/Special Events Committees and Executive Director including BUILT, A Moveable Feast, house & garden tours, Preservation Merit Awards, Holiday House Tour and others as they arise.
  • Develop new tours, lectures and other educational programs related to Albanys architecture, history, or civic activities, in conjunction with other staff and volunteers.
  • Coordinates other HAF activities, on an as needed basis, with the Director of Preservation Services and Executive Director.
  • Assist Director of Preservation Services with research for Plaque Program, tour programs and advocacy efforts.


  • Manage media outreach; write and send out press releases for events, send event listings to media outlets.
  • Manage and Update HAFs website, Facebook, Twitter and other social media.
  • Serve as main contact for HAF events and general emails.


  • Bookkeeping including weekly deposits.
  • Manage office supplies and mail flow.
  • Maintain working relationships with vendors (Accuprint, Tremont, etc.).
  • Provide organizational and administrative support to the office.


  • Availability to be part of the team for evening or weekend meetings such as public hearings and neighborhood associations, or for Warehouse operations.
  • Assists the Board of Director President and Executive Director with the release and sending of the Annual Appeal letter.



A Bachelors degree is preferred. Non-profit experience preferred. Applicant must have stellar customer service as well as excellent writing, communications, interpersonal, organizational and up-to-the minute computer skills.   Please list your expected salary.

The ability to juggle priorities, work independently and be part of a flexible team is a must.   

OPen until

How to apply
TO APPLY: •Resumes due by Friday, October 25, 2013 •Position to start immediately •Email cover letter and resume to: sholland@historic-albany.org for consideration {please put “Membership & Program Coordinator” in subject line} •Interviews to start on receipt of resumes •No phone calls please
Susan Holland

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