Title: Conference Planner
Supervisor: James Igoe, Preservation Massachusetts
To work cooperatively with Preservation Massachusetts staff and the Conference Executive and Content Committee to organize a meaningful and successful statewide historic preservation conference in Worcester on August 14, 2015.
Logistics - coordination of planning efforts between PM, committees, vendors and venues for overall schedule of the day. Day of coordination of volunteers, speakers, room coordination, transportation, etc.
Communication - coordinate correspondence with committees and necessary parties, disseminate email communications and tasks to persons. Schedule meetings when necessary.
Content - Assist in identifying, inviting and coordinating with speakers with Content Committee Co-Chairs.
Material Coordination and Promotion - Graphics/Printing Signage, registration material, e-blasts and communications, digital media and platforms for conference. Coordinating with vendors
Catering - Work with venue/PM staff on coordinating breakfast/lunch for day and within conference budget.
Follow-Up - Run analysis on conference with surveys and provide a de-brief booklet on conference process.
- Substantial experience in conference planning and organizing.
-Strong leadership and presence, with excellent leadership and communication skills.
-The ability to work collegially with a wide variety of interests, constituencies and partners.
-Independent work ability and ethic, able to juggle many tasks and responsibilities.
-Travel for meetings is mandatory and access to a vehicle is necessary.
-History or Historic Preservation background preferred.
Time: Preliminary 8 hours per week (adjustable) beginning March 1. Time will increase with the approval of PM as conference nears and accounts for time following for necessary debriefing and review.
Compensation: Commensurate with experience.
Application Deadline: February 1, 2015.