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RFP - Revolutionary War and War of 1812 Preservation Mapping Project

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Posted: 04/29/2015

Civil War Trust

The Civil War Trust is the largest and most effective nonprofit organization devoted to the preservation of Americaís hallowed battlegrounds. Although primarily focused on the protection of Civil War battlefields, the Trust also seeks to save the battlefields connected to the Revolutionary War and War of 1812. Through educational programs and heritage tourism initiatives, the Trust seeks to inform the public about the vital role these battlefields played in determining the course of our nationís history.

RFP - Revolutionary War and War of 1812 Preservation Mapping Project
Professional Opportunity
Washington, DC

The Civil War Trust, Americas premier nonprofit battlefield preservation organization, seeks qualified consultants to submit proposals for the creation of troop movement maps and overlays for the priority battlefields identified in the National Park Services (NPS) Report to Congress on the Historic Preservation of Revolutionary War and War of 1812 Sites. The desired maps for each site are to be developed in accordance with the enclosed specifications.

Project Description, Scope of Work and Deliverables

Project Description
The American Battlefield Protection Program (ABPP) has awarded the Civil War Trust the two grants noted above to contract with a qualified consulting team in the utilization of existing historic data and mapping materials assembled by NPS to craft attractive, uniform and user-friendly digital battlefield maps. These maps are intended to reflect the troop movements at as well as the Study Areas and Core Areas of the Priority I and Priority II Revolutionary War and War of 1812 battlefields in the United States as identified by NPS in the relevant 2007 report, referenced in the introduction to this RFP and accessible via the following link: http://www.nps.gov/abpp/Rev1812_Final_Report.pdf.

ABPP funds projects conducted by federal, state, local and tribal governments, nonprofit organizations and educational institutions with the goal of safeguarding and preserving significant American battlefield lands as symbols of individual sacrifice and national heritage. Professionally-prepared maps inclusive of the troop movements and key boundaries of our countrys most significant Revolutionary War and War of 1812 battlefields will allow the battlefield preservation community to quickly and confidently assess how and where specifically potential efforts at protecting endangered parcels would best be focused.

Scope of Work
The selected consultant will produce troop movement maps of the relevant Revolutionary War and War of 1812 battlefields based on existing historic data and mapping materials to be provided by NPS, as noted previously. These data and materials will include:

  • Draft battlefield maps containing hand-drawn Core Area and Study Area boundaries
  • Battle summaries / narratives
  • Quadrangle topographic maps from the United States Geological Survey (USGS) containing hand-drawn troop movements
  • ABPP Battlefield Survey Forms, containing;
  • Background information (war, campaign, location, etc.)
  • Defining feature inventories
  • GIS topographic maps with troop movements and boundaries (varies per site)

All maps must be designed in accordance with ABPP specifications, as well as be completed in order of preservation priority i.e., Priority I battlefields first, followed consecutively by Priority II sites. The consulting team will also be expected to compile and deliver GIS datasets for all relevant battlefields inclusive of the following:

  • Troop positions (Unit name, commander name. Information to be gathered from existing ABPP mapping and materials.)
  • Troop movements (Unit name. Information to be gathered from existing ABPP mapping and materials.)
  • Artillery positions (Unit name, commander name. Information to be gathered from existing ABPP mapping and materials.)
  • Battlefield fortifications (Type of fortification. Information to be gathered from existing ABPP mapping and materials.)
  • Contours (Elevation at 10-foot intervals.)
  • NPS battlefield mapping information (NPS owned/administered or eased property.)
  • Ownership boundaries (Owner name, property address, mailing address, GIS acreage [number format], deed acreage [number format], municipal/county zoning, parcel number/PIN/or county identifier.)
  • Nearby protected pands (Owner name, protection type [private/public - federal or state], acreage, parcel number/pin/or county identifier, purpose [historic, environmental protection],† easement status.)
  • Defining features (Separate dataset for ABPP use only; not to be included on any cartography.)

Datasets must adhere to the highest standards of accuracy; all should contain complete metadata compatible with ArcGIS 10.1 or higher.

Maps must have similar conventions as a stylistic dataset. All must comply with the federal GIS standards and be comparable, with the addition of the required attributes noted above, to the maps featured in the draft state-by-state updates to the 1993 Civil War Sites Advisory Commission Report on the Nations Civil War Battlefields accessible via the following link: http://www.nps.gov/abpp/CWSII/CWSIIStateReports.htm. A JPG or TIF file of each map must also be produced.

Finally, all cartography will be displayed using GeoPDF, inclusive of the following layers:

  1. Appropriate USGS quadrangle showing Study Areas, Core Areas, and troop movements;
  2. 2-foot interval USGS quadrangle showing troop movements; and
  3. USGS aerial photos / satellite images with troop movements superimposed.

GeoPDF work shall be no less than 300 dots per inch and need not be greater than 600 dots per inch. An in-depth description of GeoPDF maps can be found at the website below: http://store.usgs.gov/locator/about_digital_maps.html.

Within 30 days of being selected, the consultant must submit a detailed work plan and timeline for development and delivery of the required troop movement maps and accompanying GIS datasets. The work plan shall include specific tasks required to complete the project, the responsible party to complete the work and a schedule for completion of each task and the final maps and datasets.

Concurrently, the selected consultant shall submit a draft troop movement map and GIS dataset for one battlefield for the Trust and ABPP to assess at the outset of the project. The Trust and ABPP will then provide feedback prior to the consultant continuing with the project to ensure that each partys vision of the final products is fully aligned.

Draft maps and datasets for the remaining battlefields must be completed and submitted electronically by March 1, 2016, in addition to digital copies of any hard-copy maps from NPS utilized in the course of this project. The Trust and ABPP will have 60 days to review. Based on comments received following this review, the consultant will have until July 1, 2016, to revise and submit the finalized maps and datasets for all Priority I and Priority II sites.

All products resulting from this project must include the following disclaimer where appropriate: "This material is based upon work assisted by a grant from the Department of the Interior, National Park Service. Any opinions, findings, and conclusions or recommendations expressed in this material are those of the author(s) and do not necessarily reflect the views of the Department of the Interior."

OPen until

How to apply
Responding to this RFP Submissions should not be overly complex or longer than ten pages in length. Elaborate artwork, expensive paper or bindings and costly visual and other presentation aids are not necessary. Qualified proposals must include but are not limited to: > A statement of qualifications and experience for the firm and the lead team members. Consultants should have strong professional qualifications relevant to this project ó namely, knowledge of GIS, its principles and methodologies, and the production of quality maps and datasets. > A discussion of related project experience by the proposed firm, including information regarding individual team members, and a description and examples of comparable projects; > A list of references for such projects, including current contact information; > A detailed description of the consultantís proposed approach for undertaking the project as presented in the Project Description and Scope of Work sections of this Request for Proposals, including: -A statement of purpose; -A proposed project timeline, broken down by tasks; and -A proposed project budget, also broken down by tasks. -A detailed cost schedule noting that hourly payments cannot exceed $89 per hour and that the cost of travel cannot exceed federal travel regulations for reimbursement, accessible via the following link: http://www.gsa.gov/portal/category/100000. Low cost may be a significant selection factor. -Any additional information that a potential consultant deems pertinent to his or her proposal that might prove useful during the review process, including the location of the consultantís primary office and any satellite offices. Selection Criteria The following factors shall be considered in selecting the consultant: > General qualifications of the firms and individuals assigned to the project relative to the skills and disciplines needed for the project tasks; > Experience with similar projects in light of the subject matter, scale and context; > Proposed approach of the consultants relative to the circumstances and the Civil War Trustís needs, including their ability to provide the required services within the available budget; and > References from past clients on similar projects. Two copies of each proposal should be sent, and arrive no later than Friday, May 29, 2015, to: Civil War Trust ATTN: Mark Coombs 1156 15th Street, NW Suite 900 Washington, D.C. 20005 Questions concerning this RFP should be directed via email to Mark Coombs at mcoombs@civilwar.org. Funding for the project comes from two grants (GA-2287-14-001 and GA-2287-14-002) provided by ABPP.
Mark Coombs
1156 15th Street NW
Suite 900
Washington, DC 20005

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