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Full Charge Bookkeeper

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Posted: 01/13/2016

Historic Seattle

Full Charge Bookkeeper
Professional Opportunity
Seattle, WA

Historic Seattle seeks Full Charge Bookkeeper


Application Deadline: Priority given to applications received by Friday, January 22, 2016


For more information visit:www.historicseattle.org

Open Position:                        Bookkeeper

Location:                                 1117 Minor Avenue, Seattle, WA

Position Type:                         40 hours per week, Non-exempt

Eligible for medical and dental coverage, long-term disability insurance and retirement contribution in addition to holiday, vacation and sick days


Historic Seattle Background:

Historic Seattle believes that buildings provide an essential link to the past, reminding us of who we are and where we came from. Founded in 1974, Historic Seattle is the only nonprofit membership organization dedicated to preserving Seattle and King County's architectural legacy. Our mission is to educate, advocate and preserve.


Position Summary:

The Historic Seattle Bookkeeper is responsible for verifying and entering into the financial records the details of the organizations financial transactions, including accounts receivable, accounts payable, payroll, and standard monthly general journal entries.  In addition, the Bookkeeper is responsible for reconciliation of general ledger accounts to sub-ledger detail, and reconciliation of bank accounts.  The Bookkeeper will close the books monthly and provide monthly management reporting to staff.  In addition, the Bookkeeper will assist the Director of Finance and Administration with annual budgeting and annual audit preparation.  This is a full-charge bookkeeper position.  The organization includes four discrete entities, including one limited liability company.


Essential Job Functions:

  1. Income and Accounts Receivable - Process and record invoices and receipts of monthly lease and rentals, memberships and events, fees, contributions and grants.  Prepare weekly bank deposits.  Monitor accounts receivable balances and prepare relevant monthly reports.  Monitor and record scheduled tenant rent increases as appropriate. 


  1. Accounts Payable Process and record invoices received for organizational operating and capital expenses.  Prepare checks for payment, aging payables appropriately.  Reconcile credit card statements.


  1.  Payroll Collect and process timesheets and other payroll and benefits status change documents. Prepare semi-monthly payroll for outside provider of payroll service.  Make payroll related tax and benefit payments.  Record payroll activity in the general ledger.  Maintain paid time off accruals and balances. Ensure appropriate documentation is maintained for payroll and personnel records.  Hold sensitive payroll information confidential.


  1. General Ledger Accounting prepare standard entries for posting to the general ledger on a timely and accurate basis including payroll activity, interest accruals and monthly trial balance data from outside property management company.


  1. Reporting Prepare timely and accurate monthly reports to management staff, and quarterly and annual reports to outside entities as assigned.  This includes governmental reporting, tax filings and annual corporate renewals.


  1. Reconciliation Reconcile general ledger accounts to sub-ledger detail including ADP, eTapestry, real estate development spreadsheets, short-term rental databases, rent rolls, operating statements from outside property management company, merchant services and bank accounts.


  1. Budgeting Assist the Director of Finance and Administration with the annual budgeting process as needed.


  1. Audit Preparation Assist Director of Finance and Administration with preparation for annual public and private audits.

OPen until
Until Filled

How to apply
Please submit a resume and cover letter outlining how your skills and experience meet the qualifications of the position in PDF format to Lee Murray, Director of Finance and Administration at leem@historicseattle.org. No phone calls, please. If we contact you for an interview, you will be asked to provide at least three professional references and undergo a background check. Historic Seattle is an Equal Opportunity Employer. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability or veteran status.
Lee Murray

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