home news events jobs education resources  
Job Links
Collections Manager

AddThis Social Bookmark Button
AddThis Feed Button

Posted: 02/09/2016

The Preservation Society of Newport County
Museum Affairs

The Preservation Society of Newport County is a 501(c)(3) organization founded in 1945 to preserve and protect the architectural heritage of Newport County, Rhode Island. The Preservation Society’s collection of historic houses together with their landscapes, fine and decorative arts constitutes a unique cultural museum spanning the colonial period through the Gilded Age. Each house museum plays a significant role in the effort to preserve and interpret the evolution of Newport’s artistic, social, and cultural past, which reflects developments on the national level. The Preservation Society is accredited by the American Alliance of Museums, a designation achieved by only six percent of American museums. The Preservation Society of Newport County is a non-profit organization whose mission is to protect, preserve, and present an exceptional collection of house museums and landscapes in one of the most historically intact cities in America. We hold in public trust the Newport Mansions, which are an integral part of the living fabric of Newport, Rhode Island. These sites exemplify three centuries of the finest achievements in American architecture, decorative arts, and landscape design spanning the Colonial era to the Gilded Age. Through our historic properties, educational programs, and related activities, we engage the public in the story of America’s vibrant cultural heritage. We seek to inspire and promote an appreciation of the value of preservation to enrich the lives of people everywhere.

Collections Manager
Professional Opportunity
Newport, RI


Reporting to the Director of Museum Affairs, the Collections Manager is primarily responsible for the stewardship of the Preservation Societys collection, including accurate record-keeping, inventory, moving, storage, insurance and planning activities.  As head of the Collections Department, and working closely with the Curators and Conservators, the Collections Manager maintains not only the physical safety of the objects but also ensures the accuracy and accessibility of information.  Guided by the Collections Management Policy and the standards and guidelines set forth by the American Alliance of Museums (AAM), the Collections Manager will: 


  • Accession all loans and permanent gifts to the Museum; write and review deeds of gift, loan agreements and other documents; correspond with donors, lenders and professional colleagues.

  • Arrange for temporary loans and traveling exhibitions to include transport, supervision of shipping and receiving, preparation of condition reports (in consultation with conservator), staging and storage while not on display.


  • Supervise packing, shipping and all aspects of installation and re-installation of both loan and permanent collections and supervise personnel involved in those activities.

  • Maintain and ensure the accuracy of the collections database.  Verify descriptions and other data for accuracy and consistency.  Responsible for the collections database software and its maintenance and upgrading.


  • Schedule and oversee all transportation of any collections and arranges for insurance as needed.   Oversee object movement, both within the PSNC properties and externally.

  • Facilitates care and control of collections on site.


  • May be called upon to courier works on loan to museums in the U.S. or internationally.

  • Serve as the PSNC risk manager for collections, maintaining good communication with curators and conservators of PSNC, properties department staff and security personnel of PSNC, as well as with the insurance agent, fire marshal, pest control services personnel, and all other persons connected with collections and related service needs.


  • Develop (or assist in developing) policies for the collections, including but not limited to: collections management policy, disaster mitigation policy, pest management policy and housekeeping plans.

  • Supervise any Collections department staff, interns or volunteers.   Draft contracts for collections related services and oversee contractors in collections areas.

  • Represent PSNC at meetings and in publications of professional associations and organizations.



  • M.A. in Museum Studies, Art History, Decorative Arts or related humanities field required.
  • 5 years of documented experience managing collections similar in composition to those of the PSNC (such as European and American fine and decorative arts).

  • 3 years experience in administration and managing a budget are required.

  • Proficient in Microsoft Office suite; experience with MuseumsPlus or similar collections management database strongly preferred.

OPen until

How to apply
Please email a cover letter and resume with contact information for professional references to humanresources@newportmansions.org or mail to PSNC, 424 Bellevue Avenue, Newport, RI 02840.
Maria Corey
Phone: 401-847-1000
Fax: 401-847-1361
424 Bellevue Ave

Other Recent Listings

Washington, DC
posted 11/18/18
Washington, DC
posted 11/16/18
Hingham, MA
posted 11/16/18
Portland, OR
posted 11/15/18
Newington, CT
posted 11/15/18
Crownsville, MD
posted 11/15/18
New York, NY
posted 11/15/18
Los Angeles, CA
posted 11/14/18



PreserveNet is maintained by Cornell University students with funding from the
National Council for Preservation Education.

home | news | events | jobs | education | resources | Site Map | Contact Us