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Program Coordinator






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Posted: 09/14/2016

Employer
National Main Street Center

Since 1980, the National Main Street Center (NMSC) a subsidiary of the National Trust for Historic Preservation has led a transformational movement, working with communities around the country to revitalize and re-energize their downtown commercial districts. We are passionate about helping communities understand the connection between quality urban places and economic competitiveness and equipping them with the tools to make that connection a reality. Since its inception, the NMSC's approach has earned a reputation as one of the most powerful economic development tools in the nation, generating over $65.6 billion in reinvestments in downtown areas.


Position
Program Coordinator
Type
Professional Opportunity
Location
Chicago, IL
US
Details
 

Since 1980, the National Main Street Center (NMSC) a subsidiary of the National Trust for Historic Preservation has led a transformational movement, working with communities around the country to revitalize and re-energize their downtown commercial districts. We are passionate about helping communities understand the connection between quality urban places and economic competitiveness and equipping them with the tools to make that connection a reality. Since its inception, the NMSC's approach has earned a reputation as one of the most powerful economic development tools in the nation, generating over $65.6 billion in reinvestments in downtown areas.

The Program Coordinator will provide programmatic and administrative support to the organization. This position will work closely with the President and CEO, as well as with other department heads to ensure efficient and smooth internal operations.

DUTIES:

Executive Support (45%)

  • Maintain the CEOs daily calendar: arrange in-house and outside NMSC meetings, coordinate scheduling and logistics for conference calls, and out-of-town travel schedule (to include communication and coordination with board members, field staff, and state and local partners.)
  • Coordinate travel logistics, and expense reimbursements for all business travel and local meetings for the CEO.
  • Meet regularly with the CEO to identify and highlight upcoming meetings and issues and assist in the management of files and project follow-up among NMSC staff.
  • Facilitate communication between the CEO and staff, board members, National Trust executives and partners.
  • Provide support for board meetings; coordinate meeting attendance and handle logistical issues for board members during meetings and conference calls.
  • Support National Main Street Center staff as needed. Attend team meetings and oversee its logistics including agenda development and minutes.
  • Perform light research tasks and other duties, as assigned by the CEO.

Education and Training Support (40%)

  • Work collaboratively with VP for Revitalization Programs, Manager of Content and Education, and the Director of Leadership Development to provide support for online education courses and on-site workshops.
  • Coordinate logistics of in-person trainings and online trainings, including monitoring registration, making available content and materials, coordinating contracts and services, and serving as the primary liaison with instructors.
  • Serve as a point of contact for the Institute participants and handle requests as needed.
  • Assist with communications and promotions of the Institute, including but not limited to posting content to the website and assisting with email marketing.
  • Monitor and report as needed to NMSC leadership on participant satisfaction. Take initiative to address user concerns and maintain high user satisfaction with MSAI.

Membership and Field Support (15%)

  • Assist membership department with daily operations, including member payment processing and fielding routine inquiries.
  • Support administrative team in contract development and consultant communications.

QUALIFICATIONS:

  • At least 3 years related experience supporting a senior executive with preference for experience in a nonprofit setting, and in related functional areas.
  • Strong administrative skills and exceptional attention to detail.
  • Demonstrated competence in Microsoft Office, specifically, MS Word, Excel, and Power Point and using MS Outlook for extensive high level scheduling and calendar management of behalf of CEO.
  • Basic analytical and problem solving skills, including issue identification and prioritization.
  • Basic project-management skills. Conscientious self-starter with the ability to achieve results with general supervision.
  • Excellent attention to detail.
  • Demonstrated experience successfully interacting with high level stakeholders and the public.
  • Ability to collaborate to achieve results.
  • Ability to prioritize, multi-task efficiently and respond to a high volume of ongoing requests in a timely fashion. Strong organizational skills required.
  • Ability to continually develop skills related to use of rapidly changing technology and communications best practices.
  • Demonstrated ability to write and communicate clearly and effectively. Excellent editing skills are a must for this position.
  • Entrepreneurial spirit and skill set essential.
  • Ability to adapt and be flexible in a dynamic work environment
  • Demonstrated success in assisting with marketing to and engaging culturally diverse audiences and partners, as well as working in a diverse and inclusive work environment.
  • Regular and reliable attendance required.
  • Bachelors degree (or equivalent years of experience) required. Studies in or familiarity with historic preservation, urban planning, community revitalization or related fields a plus.

OPen until
Until Filled

How to apply
Please submit your cover letter and resume to: 436016-CS-1121@nthp.hrmdirect.com.
ADDRESS

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