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Digitization Archivist

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Posted: 12/23/2016

The Preservation Society of Newport County
Museum Affairs

The Preservation Society of Newport County is a 501(c)(3) organization founded in 1945 to preserve and protect the architectural heritage of Newport County, Rhode Island. The Preservation Society’s collection of historic houses together with their landscapes, fine and decorative arts constitutes a unique cultural museum spanning the colonial period through the Gilded Age. Each house museum plays a significant role in the effort to preserve and interpret the evolution of Newport’s artistic, social, and cultural past, which reflects developments on the national level. The Preservation Society is accredited by the American Alliance of Museums, a designation achieved by only six percent of American museums. The Preservation Society of Newport County is a non-profit organization whose mission is to protect, preserve, and present an exceptional collection of house museums and landscapes in one of the most historically intact cities in America. We hold in public trust the Newport Mansions, which are an integral part of the living fabric of Newport, Rhode Island. These sites exemplify three centuries of the finest achievements in American architecture, decorative arts, and landscape design spanning the Colonial era to the Gilded Age. Through our historic properties, educational programs, and related activities, we engage the public in the story of America’s vibrant cultural heritage. We seek to inspire and promote an appreciation of the value of preservation to enrich the lives of people everywhere.

Digitization Archivist
Professional Opportunity
Newport, RI


The Preservation Society of Newport County seeks a full-time Digitization Archivist for an intensive, one-year position (renewable) that will digitize and create finding aids for the special collections of the Newport Mansions in Newport, RI. 


The Digitization Archivist major job responsibilities include digitizing the Preservation Societys most significant holdings, creating finding aids that are ready for upload to the Rhode Island Archival and Manuscript Collections Online and upload records to the website, Newportalri.org, that hosts the Preservation Societys collection. Reporting to the Collections Manager, he/she will work with the Collections Manager and Digitization Specialist to create a Digital Preservation Policy and create standards for a Digital Asset Management Policy.


Working as a digitization archivist requires a technical and computer literate individual who ideally has previous experience working with digitization and archival documents. Qualified candidates will also be detail-oriented, organized, and accustomed to working independently in an environment that requires focused and repetitive tasks and the ability to balance efficiency and accuracy. 


Hours of work are Monday through Friday, 9am - 5pm.


           Job Responsibilities:


  • Digitizing special collections including but not limited to: letters, bound and unbound manuscripts, documents, scrapbooks, photographs, documents and ephemera

  • Creating finding aids that are ready for the Rhode Island Archival and Manuscript Collections Online

  • Create and upload records to the website, newportalri.org

  • Create archival object records in collections database Museums Plus

  • Work to create a Digital Preservation Policy and a Digital Asset Management Policy




  • MLS or MA with concentration in Archives, Records Management or Digital Collections. Experience working with digital assets or electronic records, databases, information architecture and digital archive workflows.

  • Ability to maintain high standards despite pressing deadlines; regularly produces accurate, thorough and professional work.

  • Experience arranging and describing digital and physical collections and creating finding aids.

  • Experience working in an archives or special collections department preferable in a museum.

  • Knowledge of digital preservation methods, practices and equipment.

  • Knowledge of best practices and policy development associated with electronic records as demonstrated by achievement of the Digital Archives Specialist certificate from the Society of American Archivists or other training specifically geared towards management of electronic and digital assets.

  • Excellent oral, written and interpersonal communication skills.

OPen until

How to apply
Please email a cover letter, resume with contact information for references, to humanresources@newportmansions.org or mail to 424 Bellevue Avenue, Newport, RI. Please, no phone calls.
Maria Corey
Phone: 401-847-1000
Fax: 401-847-1361
424 Bellevue Ave

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