Title: Assistant Manager of Operations – Lee-Fendall House Museum & Garden
Supervisor: Executive Director
Status: Full-Time Non-Exempt; 40 hours per week
Duties and Responsibilities:
The Museum Assistant, under the supervision of the Executive Director, is responsible for successfully executing activities related to collections care and coordination of visitor services and special events and educational programs, including: site supervision and care; collections care and curatorial support; developing and conducting educational programs and special events; coordinating volunteers; maintaining and managing media outlets including social media, press releases, and advertising; and other administrative and facilities related projects. Regular duties and responsibilities may include, but are not limited to, the following:
Visitor Services (8-16 hrs/wk)
- Provide supervision of museum in director’s absence, including opening and closing procedures and providing tours as needed
- Answer general information requests
- Coordinate museum volunteers
- Maintain volunteer schedules
- Maintain volunteer database
- Assist in volunteer recruitment and training
- Assist in volunteer management
- Maintain visitor attendance database
- Assist with gift shop operations and sales
- Update weekly/monthly sales spreadsheets
- Maintain gift shop inventory
- Assist in researching gift shop stock items
Programs and Special Events (12-20 hrs/wk)
- Coordinate with the Executive Director to invoice site rentals and schedule rental site walkthroughs
- Assist with preparation and distribution of museum promotion and communications, including social media, newsletters, press releases, webpage, and advertising
- Assist with the planning and coordination of special events, including educational programs and site rentals
- Program research, development, and budget
- Familiarity with all museum program content
- Lead tours and public and/or educational programs
- Staff coordination
- Supply acquisition
- Event set up and execution
Collections Care (4-10 hrs/week)
- Assist with accessioning and deaccessioning collections objects
- Assist with collections care research
- Assist with maintaining and updating collections records, including inventories and condition reports
- Assist with incoming and outgoing object loans
- Maintain loan renewal database
Housekeeping & Facilities Maintenance (2-4 hrs/wk)
- Clean all office spaces, display areas, and collections
- Stock housekeeping items as necessary
- Assist with routine site maintenance, including yard and lawn care
Other duties as assigned.
- Must be able to walk up and down stairs multiple times daily
- Must be able to stand for up to 60 minutes at a time
- Must be able to lift and carry 50 pounds
The Assistant Manager must be flexible and willing to assist with all aspects of operations within a small historic house museum. The Assistant Manager must possess an interest in history and a willingness to develop knowledge of the museum’s history and significance. The Museum Assistant must also possess computer proficiency, excellent communication skills, attention to detail, maturity, as well as the ability to work effectively with a wide range of people, including staff, volunteers and the general public. Preference will be given to candidates with museum training or experience.
Goals for this position will include recruiting, training, and maintaining the museum’s volunteers; managing the museum’s grounds and gardens volunteers and assisting with grounds and garden projects; assisting with and presenting current programs; developing new programming for families and students; and assisting with the planning and coordination of site rentals. The greatest emphasis will be on programming.
Successful candidates MUST be able to work both Saturday and Sunday; work schedule will be Wednesday through Sunday; occasional evening hours will be required.
Bachelor's degree required; master's degree in relevant field preferred.
Minimum 1-2 years applicable experience.
The Museum Assistant will be paid $17.00 per hour (approximately $35,000 annually), plus a monthly health insurance stipend of $350.00. Additional benefits include free parking, privileges at area museums, and excellent networking opportunities.