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Administrative Assistant






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Posted: 07/31/2017

Employer
Cleveland Restoration Society
Administration

The Cleveland Restoration Society is a non-profit, 501(c)(3) membership organization dedicated to the preservation of greater Cleveland’s historic resources. The Society advocates for the preservation of historic landmarks in greater Cleveland; promotes awareness of historic resources through educational programs and publications; sponsors events for its members; operates a Sacred Landmarks Assistance Program to aid the caretakers of religious landmarks with repair and maintenance issues, and operates the Heritage Home Program, a unique homeowner assistance program, in 38 cities and villages in Cuyahoga, Summit, Geauga and Lorain Counties.


Position
Administrative Assistant
Type
Professional Opportunity
Location
Cleveland, OH
Details
 

 

The Administrative Assistant has the opportunity to join a non-profit as an entry level, part-time staff person (24-30 hours per week) for all administrative affairs of the Cleveland Restoration Society.  The Administrative Assistant reports to the Business & Accounting Manager, works closely with the President, and program staff.

 

Responsibilities include:

 

Accounting  

·      Process all accounts payables into QuickBooks; obtain approval, input, and file payments

·      Maintenance of vendor records and assist in researching vendors

·      Process escrow check processing.

·      Help with Home Heritage Program billing

·      Prepare CDBG timesheets and obtain signatures

·      Monthly reconciliation of PayPal and Payment Processing statement

·      Monthly reconciliation of QuickBooks and Charity Proud

·      Make bank deposits and record in QuickBooks

·      Reconcile and organize receipts with Credit Card statement

 

Office Administration

·      Answer door for visitors

·      Answer phones

·      Open mail and distribute

·      Mail processing

·      Log gift receipts

·      Prepare documents for President

·      Assist with filing

·      Maintain Sarah Benedict House calendar and tenant calendar

·      Maintain and order office supplies

·      Assist with preparation for office meetings

·      Work to improve efficiencies in areas of responsibility.

 

Perform other duties as assigned.


Qualifications:  The Administrative Assistant must be:

  • a quick study of business software programs, including QuickBooks, Excel, and Word and have the ability to learn new programs; and
  • a team worker with the ability to work successfully with a range of people, including staff members, and other individuals involved with Cleveland Restoration Society.

 

OPen until
8/31/17

How to apply
Applications: All applications should be submitted prior to August 31, 2017 by email to Ruth Dobranic, Business & Accounting Manager of CRS, at rdobranic@Clevelandrestoration.org and should include: 1. A résumé; and 2. Copies of any school transcripts.
Ruth Dobranic
ADDRESS
3751 Prospect Ave.
Cleveland, OH 44115

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