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Program Assistant, African American Cultural Heritage Action Fund (Par






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Posted: 04/03/2018

Employer
National Trust for Historic Preservation
Preservation Field Services

The National Trust for Historic Preservation protects significant places representing our diverse cultural experience by taking direct action and inspiring broad public support.


Position
Program Assistant, African American Cultural Heritage Action Fund (Par
Type
Professional Opportunity
Location
Washington, DC
Details
 

Job Summary:  

This part-time position provides administrative and day-to-day programmatic support for the National Trusts African American Cultural Heritage Action Fund (AACHAF) in the Field Services Department. The Program Assistant supports the Director of the AACHAF, and other departmental senior staff as directed, with administrative tasks needed to deliver high-quality results through the AACHAF. The Program Assistant also responds to inquiries from colleagues, partners, and the public regarding the AACHAF, other National Trust programs, and historic preservation.

This is a part-time position requiring approximately 21-25 hours/week during regular business hours (some flexibility on hours & number of days/week).  

Duties: 

  • Handle all administrative tasks required to successfully support implementation of the strategies of the African American Cultural Heritage Action Fund, including:
    • Track and help coordinate the Directors schedule;
    • Schedule in-house and off-site meetings with and for the Director;
    • Assist with meeting logistics (booking rooms and catering arrangements as needed, issuing invitations, helping prepare materials, etc.);
    • Assist in making travel arrangements and submitting related expense reimbursements;
    • Maintain contact lists and databases of programmatic information;
    • Compose email correspondence from notes or drafts to final form, and preparing PowerPoint presentations from notes into formal professional presentations;
    • Track work plan tasks and alert the Director, or other staff on his behalf, of upcoming deadlines; and,
    • Maintain office files and help create efficiencies for the smooth operation of the program.
  • Maintain an in-depth knowledge of all aspects of the AACHAF, of African American cultural heritage preservation, and of other preservation-related programs of the National Trust.
  • Respond to substantive and procedural inquiries about the AACHAF by phone, email, and regular mail from National Trust colleagues, partners of the National Trust, and the general public. Provide resources, support, information, and referrals or elevate inquiries to the Director or other staff as appropriate.
  • Other duties as assigned.  

Qualifications: 

  • Minimum 4 years college or equivalent educational/work experience (demonstrated interest in historic preservation preferred). Work experience in program administration, non-profit administration, or business administration is preferred.
  • Demonstrated interest in and knowledge of African American and African culture, history, and cultural heritage preservation is essential.
  • Demonstrated success in working with culturally diverse colleagues, and helping to engage culturally diverse audiences and partners is essential.
  • Excellent organizational skills and work management skills. Excellent attention to detail. Ability to prioritize, multi-task efficiently, and respond to a high volume of ongoing inquiries in a timely fashion.
  • Analytical and problem-solving skills, including issue identification and prioritization.
    Ability to carry out tasks as assigned and communicate effectively with supervisor as questions arise.
  • Ability to work cooperatively with others in a team setting. Proven ability to work collaboratively to help implement processes and achieve results. Track record of building and maintaining productive relationships with multiple stakeholders.
  • Excellent writing, spelling, grammar, and proofreading skills, as well as strong verbal communication and customer-service skills.
  • Ability to adapt and be flexible in a dynamic work environment required, including working effectively with frequent interruptions and handling changing and/or unscheduled tasks with accuracy. Public contact and ability to work successfully in close proximity to others required.
  • Ability and willingness to learn new skills, including ability to continually develop skills related to the use of rapidly changing technology and communications best practices.
  • Demonstrated intermediate to advanced proficiency in Microsoft Word, PowerPoint, Excel (including performing mail-merges for production of correspondence and meeting materials), Outlook (including Calendar features), and Adobe Acrobat.
  • Regular and reliable attendance required.
OPen until
04/30/2018

How to apply
Please email cover letter and resume to 738761-CS-1121@nthp.hrmdirect.com
ADDRESS

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