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Records Management Fellow

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Posted: 07/13/2018

National Park Service
State, Tribal, Local, Plans & Grants Division

American Conservation Experience (ACE), a Nonprofit Conservation Corps, in partnership with the National Park Service is seeking one Records Management Fellow to primarily assist STLPG (State, Tribal, Local, Plans & Grants) division staff with cultural resource programs through grants to states, tribes, territories, and other eligible recipients that support the preservation of America's historic places and diverse history. This position is an ACE fellowship at the National Park Service in Washington, DC.

Records Management Fellow
Internship Opportunity
Washington, DC
$20.00 per hour
Open Until
Until Filled

Start Date:  Fall 2018 (can be flexible for the right candidate)

End Date: 52 weeks from the start date

A minimum commitment of 52 weeks is required*

Project Website:  To learn more about STLPG activities and mission, please visit: http://www.nps.gov/stlpg/. To learn more about ACE EPIC Internship/Fellowship Program, please visit: www.usaconservation.org. To view examples of records generated by the office, visithttp://go.nps.gov/HPF_IRMA, select "Historic Preservation Fund (HPF)," then select a category of content. These records were the product of the grants managed by the office.

Compensation:  The ACE Fellow will contribute ~40 hours/week receiving $800/week (a $20/hr. equivalent) paid out biweekly for food, housing and incidental living expenses. Finding housing accommodations is the responsibility of the Fellow. A transit subsidy of up to $150/month is available.

Position Description: State, Tribal, Local, Plans & Grants Division (STLPG) is a national program at National Park Service (NPS) headquarters office that supports cultural resource programs through grants to states, tribes, territories, and other eligible recipients. The source of funding for the grants is Congressional appropriations from the Historic Preservation Fund. The fellow will work directly with NPS staff in parks and/or programs around Washington, DC to investigate various alternatives required for the proper storage and retention of existing and future record collections, as identified within the NPS Records Retention Policy.

The ACE Fellow:

  • Performs extensive cataloging of new and previously submitted grant products and record transfers to Federal Records Center and/or the National Archives.
  • Carries out recommendations for digitization of records, plans and specifications and other work products.
  • Coordinates digitization efforts for media including slides and microfiche as well as audiovisual materials.
  • Assists with the evaluation/storage/accessibility of electronically submitted grant products from Historic Preservation Fund competitive and noncompetitive programs to ensure quality and adherence to accepted archival practices.
  • Plans, organizes, and promotes record maintenance and disposition within the division.

The Fellow will have the opportunity to:

  • Learn the standards and methods of collections, archives, records management
  • Acquire job skills in appraising, organizing, and transferring records to the National Archives apply that knowledge and by coordinating the activities of staff members in order to organize and process complex archival collections
  • Ensure smooth, efficient, legally-mandated, and safe collections disposition
  • Liaise with staff in the National Park Service Washington Support Office and the National Archives and Records Administration
  • Apply records management disposition schedules and procedures, conducting some
  • Perform limited research, and preparing various written materials, including records transfer documents, overviews of records series, and container lists

Training Provided: In addition to the operational responsibilities, there will also be an important educational component. Training opportunities may include:

  • Archival and collections management best practices for the National Park Service program operations of the Cultural Resources Directorate, STLPG division, and several national parks 
  • NPS archival resources that are available for research use 
  • Site tours of NPS and National Archives repositories in the Washington, DC area, and of selected National Parks in the Washington area that maintain large bodies of archival materials (possible)
  • Leadership and project management skill development

Qualifications: Applicants for the position should hold a bachelor's degree (or higher) in historic preservation, museum studies, public history, library science, or similar preferred and/or experience in archival policies, cataloging, research methodologies, or collections/ records management. The Fellow must be resourceful, adaptable, and able to work comfortably alone or in a group.


  • US Citizen or Permanent Resident
  • 18 to 35 years old
  • Must have a valid driver's license; clean driving record, and the ability to provide documentation
  • Able and willing to work in an office setting at a computer
  • Perform quality assurance and quality control on databases, particularly related to cataloguing
  • Proficient in English
  • Ability to undergo a federal criminal background check is required
  • Must be able to lift 20 pounds


  • Effective communication skills with all ages and diverse audiences
  • Knowledge and use of social media in a professional context

The Fellow must be willing to represent ACE and the NPS in a professional, positive, and enthusiastic manner.  Drug users should not consider applying, as ACE reserves the right to require drug testing.

How to apply
To Apply: Please submit a thoughtful resume and cover letter along with 3 professional references using the APPLY NOW section located on the upper right hand corner of the position listing on our website here: https://usaconservation.applicantpool.com/jobs/254031.html NOTE: Accepting applications until filled. This position may close at any time. If you have any questions regarding this position, please feel free to contact Peter Woodruff, ACE NPS Division Director, at 801.989.7069 or pwoodruff@usaconservation.org.
Peter Woodruff
Phone: 801-989-7069

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