The grants manager serves as a liaison between the State Historic Preservation Office (SHPO) and the Business Office of the Ohio History Connection and is responsible for overseeing the business management and program compliance aspects of a wide range of historic preservation grants.
Essential Duties and Responsibilities
Plan a comprehensive framework for managing grant projects, developing work plan management principles, including reporting procedures in coordination with appropriate department heads who provide final programmatic review of grant projects.
Develops and analyzes various finance records for the department including revenue accounts and financial reports. Ensure that the office has a sound financial management system with adequate internal controls, including systems for budgetary, accounting, record-keeping, reporting and financial control procedures compatible with those of the Business Office and in accordance with Federal and State regulations.
Oversee the daily monitoring of subgrants and contracts including maintaining contact with sponsors regarding financial reporting deadlines and documentation.
Serve as primary contact with the National Park Service in grant related matters.
Helps ensure staff familiarity and compliance with the regulations manuals, circulars, letters of instruction, and funding notices as well as internal (State Historic Preservation Office) policy documents.
Conduct daily monitoring and accounting of State Historic Preservation Office expenses and revenue, prepare monthly reports of expenditures.
May participate in a limited number of reviews in SHPO program areas including: Tax Incentives, National Register, and Survey and Review Compliance
Supervisory Responsibilities: May require oversight and supervision of interns, volunteers and temporary staff.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this posting are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with qualifying disabilities to perform the essential functions.
Education and Experience: Bachelors degree in business administration, public administration, government, historic preservation management or related field or its equivalent in education and experience and a minimum of four years administrative experience in state/federal grants management.
Language Skills: Excellent communication skills, both written and verbal, with both the staff and the public. A thorough knowledge of English grammar and spelling.
Mathematical Skills: Basic understanding of bookkeeping and accounting procedures and a thorough knowledge of basic arithmetic.
Technical Skills: Experience with word processing and spreadsheets and the ability to organize information on the computer to be used for management reports.
Reasoning Ability: Requires judgement and initiative as well as clerical competence.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
May require prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports.
Work Environment: Work is performed in an office environment. Involves frequent contact with staff and the public. Work may be stressful at times. Some travel required.