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Administrative & Program Associate

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Posted: 11/04/2019

SS United States Conservancy

The SS United States Conservancy, a national nonprofit organization founded in 2004, is dedicated to protecting, revitalizing, and promoting the historic ocean liner SS United States, the largest passenger ship ever built in America and current holder of the transatlantic speed record. “America’s Flagship” transported four U.S. presidents, business moguls, movie stars, tourists, artists and authors, and immigrants, and the vessel is one of the sole surviving iconic ocean liners from the golden age of trans-Atlantic travel. The SS United States Conservancy purchased the SS United States in February of 2011 and is currently working to secure her future as a mixed-use, stationary development which will include a SS United States museum. The Conservancy is moving full speed ahead on its goals of building its permanent collection of archives, art, and artifacts from the SS United States. Our dedicated staff is always diligently exploring how to best preserve, celebrate, and disseminate the range of items in the Conservancy’s collections through not only various social media platforms but also through unique opportunities and partnerships with museums, institutions, and other organizations. Guided by a prominent board of directors and advisory council, the Conservancy currently has a small team based in Washington, DC, Philadelphia, and New York. The organization has members hailing from all 50 states and 22 nations worldwide.

Administrative & Program Associate
Professional Opportunity
Philadelphia, PA
Open Until
Until Filled


The SS United States Conservancy is currently recruiting for a part-time Administrative and Program Associate to be based in its Philadelphia office. (Some remote work is possible.) While the majority of the job requirements are administrative, the position offers the opportunity to assume additional program responsibilities in historic preservation and museum development and could be a great fit for someone interested in exploring those fields.  

The roles and responsibilities of the Administrative & Program Associate include:

  • Handle correspondence with donors and members of the public, including generating acknowledgment letters for donations and written responses to information requests;
  • Enter donations and donor information into the organization's donor tracking software program and database and generate reports on funding trends and donations, including quarterly financial summaries;
  • Manage communications between the Conservancy and Atlantic Logistics pertaining to vessel management, access and security;
  • Handle general phone calls and provide periodic support for public events;
  • Handle general administrative support duties, as needed (copying, mailing, managing the organizations filing systems, etc.); and
  • Conduct background historical research on items in the Conservancy's curatorial collections and, time permitting, interview former ship passengers and crew about their memories of the SS United States and assist in the cataloging of historic artifacts.


  • Strong working knowledge of Microsoft Word, Excel, Google Drive, etc.
  • Very strong written, oral communication, and interpersonal skills
  • Excellent attention to detail and strong organizational abilities
  • Self-starter; ability to work effectively without close or remote supervision
  • Willingness and ability to manage tasks independently without direct, day-to-day oversight
  • Enthusiastic team player with positive and flexible attitude and sense of humor

  • Previous administrative and/or nonprofit experience. Knowledge of DonorPerfect software and grants management systems.

Remuneration: Starting compensation is $20/hour.

Start Date and Duration: Negotiable.

How to apply
To apply, please send a cover letter, resume, and a brief writing sample to positions@ssusc.org with “Administrative and Program Associate” in the subject line. Cover letters should mention relevant experience and skills and indicate how those skills and experiences would advance the Conservancy’s mission and work. No phone calls please. Due to the high volume of applications, we are not able to respond to each individual applicant. Qualified candidates will be contacted by one of our staff members to arrange a phone interview.

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